A Comprehensive List of the Best Invoice Software for Mac

Running your business from a beloved Apple device? Well then, it’s time to pick up some reliable invoice software for Mac devices and operating systems. Things can get tricky when relying on something only designed with Windows in mind, so we’ve put together this list to get you started.

Many people leave full-time jobs behind for freelancing because they do not want to be beholden to timesheets and rigid schedules. Freelancers and those who employ them crave the freedom and flexibility to work when and where they want, which allows them to be more productive and produce better work.

But you need to create professional invoices so that clients trust you.

Small business owners are in much the same predicament. They want freedom and flexibility in work but need control over finances and an understanding of business health. You’re also managing PDF forms, processing payments, looking at online invoices, and trying to get paid faster. That’s a lot of work to do with little time.

No one likes to count each project’s minutes, but it plays a significant role in ensuring that the freelance community continues to grow and thrive. You could use a free invoice template, but that route can be time-consuming and inaccurate.

Instead, here are some of the best invoice software for Mac options that can help you save time and make money.

Your quick comparison cheat sheet

Software	Pricing	Free Trial	Free Plan
Hubstaff	$7 — $25/month per user	14 days	Yes. You also get two free months with any annual membership.
Toggl	$10 — $20/month per user	30 days	Yes
Timely	$11 — $28/month per user	14 days	No
Harvest	$12/month per user	30 days	Yes
Paydirt	$8 – $149/month	30 days	No
ZipBooks	$15 — $35/month	30 days	Yes
HoneyBook	$19 — $79/month	7 days	No

Hubstaff

Kicking off the list is Hubstaff, the workforce analytics software that uses accurate time tracking to ensure that every second worked is fairly paid. Hubstaff lets you focus on important tasks instead of spending hours generating invoices or managing your business.

Hubstaff’s Mac time tracker makes it easy to record team member hours so you can concentrate on work. After completing tasks, team members can view detailed reports showing the total hours, the tasks worked on, and how much they have earned or spent.

Managers and team leads get similar views, with insights into how people work. That’s perfect for tracking time to see who is overwhelmed or where you might need to change things up. 

It’s an intelligent option for optimizing how you spend money before you invoice clients — get it right, and you’ve upped your profit margins handily.

When you’re ready to bill clients, Hubstaff can quickly generate invoices based on time tracked to set projects, and bill rates for each team member. You can then send them to clients without any hassle.

To make things even easier, Hubstaff helps you generate line items in a matter of clicks. We even track when your clients have viewed or paid an invoice. Also, for those of you getting started, you can add options like the PayPal button inside your invoices for fast online payments.

To start, all you have to set is your organization’s invoice details, like the organization name, address, taxes, rates, and payment terms. These will automatically be included on all the invoices you will make in the future.

There’s also an option to manually input invoice details and send invoices to your client’s email straight from the app.

And the faster you can generate and send invoices, the faster you get paid.

Pricing

Hubstaff offers five pricing options depending on your size and sophistication:

• Starter: For teams of two or more, Starter offers time tracking, activity levels, invoicing, payments, and limited reporting and workforce data. Pricing starts at $4.99 per month for at least two users. 
• Grow: For $7.50 per user per month; you get the Starter plus access to Hubstaff Tasks, integration support, advanced tracking, project budgeting tools, and removing report and payment limitations. 
• Team: You get all of the above at $10 per user per month. Plus, you’ll get access to our Insights workforce analytics platform, with no limits on worker data, payment and payroll support, overtime and PTO support, scheduling, and chat helpdesk support.
• Enterprise: At $25 per user per month, Enterprise customers get all of our add-ons included, higher limits on APIs, ACH support, improved compliance, their own Corporate App, and much more.
• Free: Not sure where to start? A single user can access our Free plan for basic time tracking and business management. However, you can still access client and invoice settings, payments, and support tools.

Hubstaff also offers a free trial to help you get used to advanced features and determine what’s right for your business.

Toggl

Toggl invoicing software records hours, tracks activity, and generates invoices based on the work you have accomplished. Toggl allows you to see how much time you spend with each client and where your time is going.

According to its website, the one downside compared to other tools on our list is that you can’t send invoices from Toggl. You’ll have to download invoices as PDF documents and then send those to clients, which can slow down your process or prevent some automation options.

For example, how much time are you spending in meetings vs. project-related tasks? Having this valuable productivity data at your fingertips will help you provide better estimates and work more efficiently on future projects.

Pricing

Toggl’s free plan supports up to five users without limits on its projects, clients, or tags. You get its time tracking tools but not all the invoicing features you may want. With the $10 per user per month pricing, the Starter plan adds billable rates, time rounding, project estimates, and deeper integrations. 

The $20 per user per month Premium plan is heavily promoted because it supports creating invoices for fixed-fee projects, time tracking reminders, project forecasts, and team labor costs. There’s an Enterprise option for even more goodies, though it comes with custom pricing.

Timely

Timely is a team management tool focused significantly on time tracking and planning. The invoice software features may take a back seat here.

It simplifies integrating calendar and meeting billings with team and other invoice options. The system is straightforward and pushes QuickBooks integration heavily to offer things like protecting your financial information.

Calendars can be shared with your clients, so there are no surprises about when work is being completed. This can also help you avoid unwanted conflicts midway through the project. This also works well if you are the type of person who blocks time on your calendar to complete work — those blocks are automatically part of your invoice.

Most of its features prioritize running your team, and its website doesn’t go into much detail about its invoicing customizations or capabilities from what we could find.

You’ll also want to be careful to download the correct Timely. There are many similarly named tools out there. For instance, GetTimely is an appointment booking and invoicing tool specifically for in-person salons.

Pricing

Timely does not have a free option. The Starter for teams of up to five begins at $11 per user per month, with time tracking and billable hour reporting. Premium rises to $20 per user per month and adds project management tool integration, accounting integration, and budget management. The Unlimited plan removes restrictions for $28 per user per month, supports many additional currencies, and provides premium support.

Invoicing features and differences are not listed on its current pricing page.

Harvest

Harvest is a popular time tracking and invoicing software for Mac that thousands of businesses use. Invoicing features heavily on its website, and the service promises you can create an invoice with just two clicks for teams already tracking time.

It is another option that allows you to bill clients and have them pay from within the invoice, which is a big boon for freelancers and small businesses.

Harvest is known for its integrations. It pairs with several tools like CRMs and issue-tracking services, enabling link time tracking and invoicing to different aspects of your business.

Harvest invoicing software also eliminates one of the most challenging parts of freelancing — reminding your clients to pay you. Enable automatic reminders and take yourself out of that problematic situation completely.

Pricing

Harvest has among the most uncomplicated pricing of any options we’re discussing. The core Harvest option is free for teams of one person and up to two projects. If you want more people or projects, you’ll move up to its Pro at $12 per seat per month. The Pro option comes with a free trial if you want to test out that potential upgrade.

Paydirt

Paydirt is one of the more interesting invoice software options on our list. If you head to Google to search for it, add “app” or “invoicing” to find the right tool and avoid the movie and people trying to sell you literal dirt.

This tool also focuses on creating invoices from the time you track and sends email notifications when invoices are overdue. Paydirt can create invoices in 52 currencies and 17 languages, setting it apart from many other options.

All your quotes are stored in one place so you can see whether they’ve been accepted or declined by the client and easily send reminders to take action if needed.

It also heavily features credit card payments for clients, which can simplify things for those who don’t want to use an online payment tool or service. Recurring invoices can be created and set, making the tool great for freelancers with repeat work.

Pricing

Paydirt offers six different plans. One important thing to note is that you’re paying for a block of seats, not per user, like many other pricing options. Here are some more details:

• Starter: $8 per month for a single user and invoicing three clients.
• Hustler: $16 per month for one use with unlimited client invoicing and the ability to accept online payments.
• Co-op: $29 per month for up to three users, adding different permission levels, timesheets, and task assignments.
• Small team: $49 per month for up to six users. You also get its task management tools.
• Large team: $79 per month with up to 10 users with the same features.
• Agency: $149 per month to get up to 20 seats.

ZipBooks

ZipBooks is a clean, simple invoicing software when you want to focus on getting paid. The service prioritizes being easy to use and understand for you and your clients.

Pair it with time tracking functionality, and you can send invoices that break down team member time and rates, additional costs, or project rates. This makes it easy to avoid payment discrepancies and keep the client experience positive.

ZipBooks has a core Mac app, but it also allows you to send invoices from your phone. You can browse and update invoices, select a template, create a new invoice, and check pricing on your preferred device.

Also, you can get bookkeeping tools and support within the platform if you’re running a small shop.

Pricing

ZipBooks offers a few different plans to help you get started, but what sets it apart is the unlimited invoicing on its free plan. Let’s look a little closer at all of your options.

ZipBooks Free offers unlimited invoices, vendors, and customers. You can accept payments via PayPal or Square, get basic reports, and connect to a single bank account.

The Smarter option starts at $15 per month and includes support for recurring billing, automated reminders, the ability to save line items for repeat use, time tracking, and up to five seats. Upgrading to Sophisticated for $35 per month lets you have unlimited users and secure document sharing while giving you more options for customizing invoices and categories, plus detailed reports. 

A custom pricing option allows accountants to offer ZipBooks to clients and run their books securely and separately.

HoneyBook

HoneyBook is advanced invoice software for freelancers that’s quick to start. The company simplified managing invoices and clients with easy invoice scheduling and payment reminders. You get a strong Mac option as well as great mobile support. 

HoneyBook makes it easy for clients to pay you as well. It supports multiple payment types and devices, sending a secure link alongside your invoices. 

You can integrate QuickBooks and other tools for client management, while HoneyBook also offers contracts, schedules, project management, and forms for any client needs.

It allows for different payment terms, which can help freelancers as they move to new business models that take retainers and deposits, offer one-time rates, or set up recurring billing. 

Pricing

HoneyBook currently offers three different plans with a short free trial:

• Starter: At $18 per month, you get unlimited clients and projects, invoice and payment support, a client portal, and basic reports.
• Essentials: At $39 per month, you get advanced automation and scheduling tools, integrations, improved reports, and up to two team members.
• Premium: Pay $79 per month, and you get unlimited team members, priority support, and the ability to run multiple companies from one account.

How to choose the best invoice software for Mac

Freelancers and small businesses rejoice. You now have plenty of options to pick from when you need reliable invoice software for Mac environments. Even better, very few of these are limited by operating systems or offer a web option that has issues with Macs.

Instead of just looking for Mac support, it’s time to think about what you need for your team. When looking at these tools, a few categories stand out for use, functionality, and difference.

To get you started on making the proper selection, here are some questions to ask yourself:

• How do your clients prefer to pay? (i.e., credit card, PayPal, online gateway, etc.)
• What currency do they and you use?
• What languages do you need to create invoices in?
• Do you need options like a PDF format?
• Do you need customizable invoices?
• Do you need more than one seat?
• Do you already rely on tools like time trackers, accounting tools, or project management options?
• Do you need any other integrations?
• What’s your budget?

Those answers should immediately slim down your list of potential solutions. From there, one of the best ways to make a selection is to reach out to each of those companies. See what their customer service is like.

When it comes to getting paid, you want high-quality support available the moment you need it.

Finalizing the decision based on your business

Many of the invoicing software options mentioned here offer free trials, so feel free to experiment and determine which one will be best for your work style or team dynamic. It’s not a bad time to need software for Mac environments.

The most important thing to remember is that your decision should be based on your business needs around online invoicing. The better the tool’s capabilities fit your team, the more efficiently you can perform. Think of what you need for your team and from your customers, such as reminders for overdue payments or the ability to customize invoice templates.

In the end, whatever app you choose will make creating invoices and managing billing a smoother process. You’ll have one system you can return to for all your clients. 

Even better is when you use a tool like Hubstaff that offers you one place to see the extraordinary work being done by your team, no matter where they live.

This post was updated on February 22, 2024. 

---